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CCP Automation Project:

Petarian Foundation provided Cadet College Petaro with a complete system and solution for total state of the art automation solution. The solution included computer hardware, wireless and cable networking, internet connectivity through broadband, software solutions, and a sea change in how the students of Petaro will be able to use technology to its fullest extent in the future.

This is the largest single project of the Petarian Foundation for the college to date.

On May 5, 2007, Shahid Mahmud 74104/L (General Secretary of the Petarian Foundation) was invited to be the Chief Guest at Cadet College Petaro for the 12th Class Farewell dinner. During his speech that night, on behalf of the Petarian Foundation and his own batch of 1974, Shahid announced a donation of Rs. 1 crore in the form of a complete technology solution for CCP. The solution included computer hardware, wireless and cable networking, internet connectivity through broadband, software solutions, and a sea change in how the students of Petaro will be able to use technology to its fullest extent in the future.

The Soft Launch for the project took place on 28 March 2009, while the formal inauguration was on 15 November 2009 with Prof. M. Akram Bhatti (ex-Principal CCP) as the Chief Guest.

The team at Cadet College Petaro for Soft Launch of Automation Project, March 2009. Kazi Zulkader, Shahid Mahmud and Adnan Siddiqui (IBM) can be seen.

Technology Needs

To keep up with the growing pace of Technology, Cadet College realized the necessity of technology upgrades required for their campus which can benefit the students, faculty and administration of the college. Below were the major technology needs of the college:

  • To enhance the technology infrastructure of the campus with latest desktops, laptops and servers

  • To upgrade the internet from traditional dialup to broadband connectivity using radio point-to-point link  

  • To establish the interconnectivity of the campus

  • To centralize the internal data repositories of their current systems

  • To provide safety and assurance for their valuable information

Technology Solution Implemented

The solution implemented at Petaro took care of all the technology needs that the college had. It covered implementation of structured cabling system throughout campus, setup 802.11n based wireless hotspots for mobile computing, supplying of 112 Desktops and 100 Laptops, setup and configuration of Datacenter through IBM Servers, providing Wireless Internet connectivity and installation of Microsoft applications. This core infrastructure is self capable to host both Educational and Operational requirement of Cadet College, Petaro. 

Deployment of Desktops and Laptops

The solution was based on establishing a separate Technology Lab at the campus which has 21 Inbox Expedition 3000 Desktops deployed. Each of the seven Houses (hostels) of the campus has 10 Desktops in the ante rooms, while House Masters' offices,   Mess, and Sickbay have 1 desktop each. Remaining PCs are placed at the academic block for support functions. All of these desktops are connected to the central datacenter.  To make their operations smooth and mobile, the college also acquired 100 Acer Extensa 5620 Laptops which can get connected to the   central datacenter as well as to the wireless network present at each block.

Cadets in Latif House Ante Room

Customized Application

Cadet College has been provided with an infrastructure where School Account Application can be hosted. The application is an in-house customized application backed on SQL 2000 with interfaces formed on Visual Basic 6. The application covers information about the college, examination, sickbay, administration and accounting. The application controls cost and information flow of student’s biography, achievements, inventory, medical records, accounting status, mess, and online progress of students so that parents can view their children’s performance online.

Datacenter and Servers

Main academic block of the campus has been configured with a central datacenter to which all desktops and laptops have been connected. The datacenter equips 2 IBM System x 3400 Servers mounted in 42U Rack cabinet and connected to powerful UPS. These servers are running on Windows 2003 Server R2 Operating System and Active Directory Domain Control. One of the two servers has master Active Directory Domain Controller installed to run the Students Accounting System whereas; other is used to replicate the same through Additional Domain Controller. There are two more Inbox Desktops deployed which act like servers to run ISA Proxy (Front and Reverse) for internet distribution and security. Both the desktops run under Windows 2003 Server R2 and have GFI Web Monitoring, Content Filtering and Intranet Publishing services installed.

Network Interconnectivity of systems

Wired: All the systems have been connected to the main server through the interconnectivity provided to the college. This covers connecting seven houses, one mess, and sickbay to the central Datacenter through the Copper Cat-6 structured cabling system.

Wireless: Addition to that, all buildings are totally Wi-Fi enabled, so that mobile users can access all the information.

Radio Point-to-Point internet connectivity

Efficient wireless internet connectivity has been setup to provide internet connection to the users 24/7. It is 1 Mbps dedicated (CIR) 24/7 Internet link connecting Petaro Cadet College Hyderabad from Karachi. From Hyderabad, Internet connection is provided through Point-to-Point wireless link. The 24/7 internet connectivity utilization is also being monitored through Multi Router Traffic Graph (MRTG) and IP Monitor. MRTG shows the Internet utilization graph and IP Monitor tells that the site is up or down.

Technology Infrastructure

  • New and upgraded Desktops and Laptops

  • High-end IBM System x 3400 servers

  • Microsoft Active Directory Services and ISA Server

  • Efficient wireless internet connectivity

  • Reliable point-to-point radio link

Benefits

After implementation of the solution, Cadet College has gained a number of operational and academic benefits. Below are to name a few:

  • Upgraded Desktops and Laptops

  • Effective High-speed internet connectivity for quick and easy access to online information

  • Wi-Fi hot spots for every campus

  • Point-to-point Network Connectivity

  • Centralization of internal data repositories

  • Safety and assurance of valuable data resources

Customized Applications developed for CCP

Following are the Applications developed for Cadet College Petaro under this project.

  1. Campus Management System

  2. Financial Accounting System

  3. HR Management System

CAMPUS MANAGEMENT SYSTEM

CCP-CMS is designed and developed to automate the Academics activities relating to Faculty, Cadets and Management of Cadet College Petaro. As a MIS it generates the required reports to meet the needs of Management.

CCP-CMS Application contains the following modules:

  • Faculty Management Information System

  • Cadet Management Information System

  • Management Information System (for Higher Management)

  • Examination Management Information System

  • Time Table Management Information System

  • Sick Bay Management Information System

  • House Master Management Information System

  • Reception Management Information System

  • Adjutant Office Management Information System

Features/Services of Faculty Management Information system

  1. Results Entry

  2. Cadets’ Attendance Entry

  3. View of  Faculty Time Table  

  4. View of Cadets’ Time Table

  5. View  of Cadets’ Result Information

  6. View of Cadets’ Leave Record

  7. View of Cadets’ Profile

  8. View of Observation, Warning, Credits/Discredits, Sick Bay and Punishment Record

Features/Services  of Cadet Management Information System

  1. View of Cadet’s Personal Time Table

  2. View of Cadet’s Personal Attendance Record

  3. View of Cadet’s Personal Result Information

  4. View of Cadet’s Personal Profile

  5. View of Observation, Warning, Credits/Discredits, Sick Bay and Punishment Record

Features/Services of Management Information System (for Higher Management)

  1. Daily Sick Bay Report

  2. Daily M.T. Record

  3. Daily Visitors Record

  4. View of Observation, Warning, Credits/Discredits and Punishment Record

  5. View of Faculty Members Seniority Wise

  6. View of Cadets’ Appointments

  7. View of Faculty Time Table

  8. View of Sections Strength

  9. View of Class wise/House wise Cadets’ Strength

  10. View  of All Sections with Teacher Name

  11. View of Cadets’ Time Table

  12. View of Cadets’ Result Information

  13. View of Cadets’ Enrollment

  14. View of  Cadets’ Daily Leave Record

Features/Services of Examination Management Information System

  1. Academic Year Management

  2. Cadets Enrollment

  3. Result Manipulation System

  4. Result Reports (house wise, kit wise, position wise, Failure List )

Features/Services of  Time Table Management Information System

  1. Manipulation of Time Table

  2. Manipulation Section

  3. Manipulation of Courses

  4. Faculty Manipulation

Features/Services of Sick Bay Management Information System

  1. Manipulation of Medicine ,Diseases and Excuses

  2. Cadets Treatment (O.P.D, Sick Bay and Emergency)

  3. Sick Bay Reports (Daily Sick Bay Report, Referred to CMH Report and Fitness Report)

Features/Services of  House Master Management System

  1. Manipulation of Cadets’ Leave Record

  2. Manipulation of Observation, Warning and Punishment

  3. Manipulation Cadets’ Appointments

  4. Manipulation of Cadets’  Participation (Games, Extra Curricular)

  5. House Master Reports (Leave Record, Appointments, Participation, Punishment and Cadets’ Profile)

Features/Services of Reception Management Information System

  1. Manipulation of M.T. Book

  2. Manipulation of Visitors Book

  3. Manipulation Cadets’ In/Out

  4. Attendance of Cadets’ Punishment

Features/Services of  Adjutant Office Management  Information System

  1. Manipulation of Observation, Warning and Punishment

  2. Manipulation Credits/Discredits

  3. House Position against Credits/Discredits

FINANCIAL ACCOUNTING SYSTEM

CCP-FAS is designed and developed to automate the accounting process of Cadet College Petaro. As a MIS it generates the required reports to meet the needs of Management. The system is developed using Oracle/Developer with a consistent look and feel.

CCP-FAS Application contains the following modules:

  • CCP-FAS Management System

  • Operations Management System

Features/Services of CCP-FAS Management System

  1. Manipulation of Users’ Accounts

  2. Manipulation of Uses’ Rights

  3. View of  Users with their Passwords

  4. View of Head of Accounts

Features/Services of Operations Management System

  1. General Voucher

  2. Bank Payment Voucher

  3. Bank Receipt Voucher

  4. Cash payment Voucher

  5. Cash Receipt  Voucher

  6. Petty Cash Voucher

  7. Voucher Posting/Deposting

  8. Financial year Opening/Closing

  9. Management  of Head of Accounts

  10. Trial balance Report

  11. Ledger/Statement of Account Report

  12. Daily Cash Book Report

  13. List of head of Accounts Report

  14. Opening/Closing Balance of Head of Accounts Report

HR MANAGEMENT SYSTEM

CCP-HRMS is designed and developed to automate the HR Management process of Cadet College Petaro. As a MIS it generates the required reports to meet the needs of Management. It is an expandable solution and can be integrated with CCP Financial Accounting System. The system is developed using Oracle/Developer with a consistent look and feel.

CCP-HRMS Application contains the following modules:

  • Employee  Management System

  • Payroll System

Features/Services of Employee Management System

  1. Manipulation of Employees Profile

  2. Manipulation of Employees Attendance

  3. Manipulation of Earned Leave

  4. HR Reports (Employees’ Profile, Earned Leave, Department wise, Appointment wise, Date of Birth wise and Retirement  wise Employees Reports )

Features/Services of Payroll System

  1. Manipulation of Employees Allowances

  2. Manipulation of BOG Deductions

  3. Manipulation of College Deductions

  4. Manipulation of Employees’ Bank Account

  5. Manipulation of Monthly Salary

  6. Payroll Reports (Salary Slips, Bank Advice, Allowances, BOG Deductions, College  Deductions)

Expansion Plans

After implementation of the Technology Infrastructure, management of the college has planned to upgrade the accounting and HR processes of the college. Presently, they need an efficient accounting system to reduce the undue time taken for maintaining and consolidating the two separate ledgers they have. They want to reduce the time taken for generating financial reports and protect them from any type of information leakage. Due to capital expansion, they need stringent controls over their systems. All this can be done by implementation of Oracle Financials. This would automate their General Ledger, Accounts Payable, Accounts Receivable, Fixed Assets and Cash Management.  After implementation, the benefits that the college can gain are:

  • Paperless environment

  • Improved controls

  • Efficient real time reporting system

  • Reduced administration tasks

  • Consolidation of accounts

  • Reconciliation efficiency

Along with this, the college is also going to implement Inbox’s Human Capital Management Suite. It is a cost effective web-enabled Human Resource Management application to automate HR Record Information system, Leave and Attendance, Loan Management, Payroll Management, Workflow Management, and Performance Management. The college can have a number of benefits by its implementation. To name a few:

  • Reduction in approval process

  • Enhanced teacher performance management

  • Objective assignment to teachers will be made easy

  • Attendance system will be automated

  • Teachers can use self-service portal

  • Complete profile management

  • Management and record keeping of trainings



 


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